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Executive / Assistant Manager (General Office), Estates

Apply now Job no: 496710
Department: Estates
Contract type: Contract, Permanent

The Executive / Assistant Manager (AM) will be responsible for providing the office administration, fleet management and support to commercial services to the University.

Responsibilities:

  1. General Office Administration
  • Manage the Receptionist who is an outsource service provider.
  • Oversee the administration of mailroom services.
  • Administer all staff name card printing and staff name tags,
  • Update the telephone list weekly and etc
  • Procure, oversee the distribution and monitor stock levels of office stationery, office equipment, pantry supplies and any other products assigned by the University.
  • Procure general office term suppliers through administering Invitation to quote.
  • Manage overall general office duties including filing, scheduling, clerical duties and etc.
  • Write Minutes of Meetings
  1. Fleet Management
  • Administer the bookings of corporate vehicles by senior management
  • Schedule logistics bookings of passenger van.
  • Oversee the records and tracking of vehicle keys and vehicle movements
  • Compile drivers’ overtime.
  • Process application and cancellation of car park decals
  1. Commercial
  • Support the administration of existing licenses/ leases of all facilities and amenities (e.g. F&B outlets, bookshop, vending machines, printing services, etc) for the University.

Requirements:

  • NITEC or Diploma in Business Services, Business Studies, Service Skills or equivalent.
  • At least 2 years of relevant experience in corporate or general office services.
  • Experience in fleet management, logistics or in real estate management is advantageous.
  • Self-driven and team player.
  • Good communication and interpersonal skills.
  • Proficiency in MS Office applications such as Microsoft Word, Excel, Powerpoint and Visio.
  • Proficiency in Shared point, Publisher is advantageous.
  • Good interpersonal skills with external and internal stakeholders.
  • Systematic and meticulous

 

Advertised: Singapore Standard Time
Applications close:

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