Responsibilities

• Administer ENG & ICT clusters' mobility programmes Overseas Exposure Programme (OEP), Overseas Immersion Programme (OIP), Student Exchange Programme (SEP), International Internship Programme (IIP) and Overseas Integrated Work Study Programme (OIWSP). This will include leading and supporting students' overseas trips where required.
• Support ENG & ICT clusters in processing:
  • Post Secondary Education Account (PSEA):
    • Brief students on the requirement and process;
    • Handle the application process from start to end;
    • Assist students on their enquiries or problems encountered
  • Overseas Study Programme (OSP) Loans:
    • Verification of OSP loan applicants and loan amount, and IN4SIT administration.
  • Student Claims:
    • Administration of student claims;
    • Handle claims application from start to end;
    • Liaise with Finance Department;
    • Monitor fund utilization.
  • Overseas Integrated Work Study Grant (OIWSG):
    • Brief students on the grant application process;
    • Handle the grant application process form start to end;
    • Liaise with Finance Department;
    • Monitor ongoing and cumulative fund utilization
  • Other job functions include operation support for overseas partners collaboration and industry scan.
  • In-house translation of China OIWSP assessments:
    • Collect and translate China employer's assessment of students from Mandarin to English;
    • Upload translated student assessment into the system for the supervisor's approval.
• Prepare different types of mobility reports:
• Collect and organize data from cluster manager on the mobility programmes to fulfill various reporting needs;
• Ensure proper saving and archiving of all mobility reports and data.
• Support Global Experience Division (GED)/Meetings and hosting of visitors:
  • In-charge of logistical support for all GED hosted meeting and visits, including booking of room and taking of notes of meeting, preparing gifts, material, etc.;
  • Prepare brief notes of meetings for GED weekly ops meeting and track follow-up items (if any) to be updated in next ops meeting.
• Oversee GED marketing collaterals:
  • Monitor stock level and re-order where necessary;
  • Assist in ensuring up-to-date information in both hard copy and online marketing material.
• Any other administrative duties as-and-when assigned by the Reporting Officer or management, which may include (and not restricted to):
  • Secondary appointments - for example, staff welfare coordinator, travel desk coordinator, etc.

Requirements

• Preferably an university degree, but diploma holders with relevant experience will be considered.
• 2 years working experience, but fresh graduates who enjoyed working in the University environment are also welcomed to apply.
• Applicant must be prepared to learn quickly in setting up new systems and processes, and do not mind handling a fair amount of paperwork.