Job Responsibility:

• Draft simple legal contracts such as Non-Disclosure Agreement using existing templates.
• Create infographics related to IP materials to enhance appearance of a website (SIT) or in PowerPoint.
• Manage and maintain division's databases and SharePoint folders.
• Track and monitor key performance indicators for division and generate reports.
• Collect, organise and store information using computers and filing systems.
• Assist in budget planning, procurement and tracking of expenditure.
• Coordinate and schedule meetings including preparation of meeting notice, dissemination of documents, and recording meeting minutes; and
• Any other administrative duties and responsibilities within the scope of the division.

Requirements:

• Minimum Diploma in any discipline.
• Preferably with at least 2–3 years of relevant experience in administrative, operations, or office management roles.
• Experience in managing databases, document management systems, and SharePoint sites/folders would be advantageous.
• Familiarity with contract administration and the preparation of simple legal or corporate documents using established templates is preferred.
• Experience in monitoring key performance indicators (KPIs), preparing management reports, and maintaining records.
• Knowledge of budget administration, and expenditure tracking is an added advantage.
• Strong organisational and coordination skills, with experience in arranging meetings, preparing meeting materials, and taking minutes.
• Meticulous, detail-oriented, and able to maintain accurate records and documentation.
• Strong written and verbal communication skills, with the ability to engage and coordinate effectively with internal and external stakeholders.
• Proficient in Microsoft 365 applications, particularly Excel, Word, PowerPoint, SharePoint, and Outlook.
• Demonstrates initiative, adaptability, and a growth mindset, with the ability to manage multiple tasks and deadlines independently.
• Ability to handle confidential and sensitive information with professionalism and discretion.