The Assistant Director, Estates (Facilities Operations & Safety) is responsible for managing and maintain facilities operations for campus facilities; and oversee and manage safety operations.

Key Responsibilities

1. Campus Operations

● Oversee daily operation operations with the Facilities Management (FM) operations team

● Conduct regular onsite checks to ensure operational readiness and safety of campus and ensure service deliverables by respective vendors, inclusive of safety inspections and services audits

● Manage procurement, tenders, contracts, and system maintenance

● Follow up on recommended actions arising from incidents (including safety) 

● Ensure adherence to legislative and safety requirements

● Represents the FM operations team to on discussions for key events/ users’ dialogues

2. Process Improvement

● Review and approve policies and procedures

● Review and support/ approve operations strategies; and provide technical advice on facilities system and recommend improvements

● Explore the use of automation

3. Budgeting & Procurement 

● Provide financial forecasts and projections to support decision making for various initiatives

● Provide campus operations budget forecasts relating to facilities operations services

● Involve in various procurement of the required services and goods in accordance with organisational policies

4. Stakeholder Management & Leadership 

● Manage relationships with internal stakeholders and external vendors

● Build collaborative relationships amongst the FM team and vendors and provide guidance and support on opereations matters

Requirements

● Degree in Engineering, Architecture, Building Services, Facilities Management or related field

● Minimum 15 years of relevant and proven experience in facility management and/or building maintenance

● Minimum of 7 years of managerial responsibilities and experience

● Familiar with local regulatory requirements related to workplace safety and health

● Candidates with FSM, GMM, GMFM, SCEM, Safety Coordinator/Supervisor/Officer, LEW (electrician or technician grade) and/or Masters Degree are preferred

● Proficiency in MS Office applications

● Self-driven, resourceful and a team player

● Strong organisation and administrative skills

● Good analytical, communication, writing and interpersonal skills.

● Ability to embrace, manage change and diversity in a fast-paced work environment to provide deliverables within short notice period